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Exhibitions and Sponsorship
Exhibition and Sponsorship Order Form is available for download in Pdf and Microsoft Word 97-2003 format.
Date and Venue of the Exhibition
The Exhibition of the Operating Theatre Course on Gynecologic Cancer Surgery will be held between 15-17 September 2011 (from Thursday to Saturday) at the Address: Aesculap Academy, 1115-Budapest, Halmi u. 20-22.
The exhibition will be sited next to the Plenary meeting room, nearby the Congress Registration. Exhibitors and sponsors are free to visit the Congress & Exhibition venue at their convenience before the Congress.
Please contact the technical manager to arrange this site inspection at the following e-mail: gcscourse@chemoltravel.hu
Prices:
Empty space: EUR 250 per sqm (minimum space: 4 sqm)
Full service: EUR 300 per sqm (minimum space: 4 sqm)
Empty space: 2 chairs, 1 table, an electrical outlet (230V) will only be provided
Full Service includes the following type of stand with a basic set up: OCTANORM System, which uses a cubicle module set-up. This will contain a grid ceiling (approx. 2,5 m / 7 ft), white panels for backwalls and sidewalls, 1 information desk, 1 table, chairs, spot lights, exhibitor's name on the fascia. An electrical outlet (230V) will be provided for each exhibitor. All your extra requirements, different from the basic set up can be fulfilled, but should be paid extra - please inform us about your extra needs.
Sponsorship Opportunities
Advertisements
Web-site (banner with direct link to your homepage) €1.200.-
Final Program: back cover page (4 colours) €1.500.-
Final Program: first or back inner cover (4 colours) €1.200.-
Final Program: one 4 colour page € 800.-
Insert a leaflet in the conference bag €1.200.-
Participants' mailing list (for one time use !) €1.500.-
(Above prices are given for one page in one of the given publications. In case of 1/2 page, prices will be decreased accordingly.)
Company-sponsored Symposium or Workshops in the lunchbreaks (up to max. 45 minutes)
The Company Sponsored Symposium or Workshop will be part of the official Scientific Programme. It is the sponsor's exclusive responsibility to organize the program, to choose the topic, to invite and cover the costs of the speakers. The scientific content and time of the workshop, however, should be approved by the Scientific Program Committee. The meeting room equipped with all basic technical equipments will be offered in the price below. However, all cost of the speakers and any special equipments should be covered by the company.
Application for the Company-sponsored Symposium programme is deadlined to 15 April 2010.
Price: EUR 1.500.- / 15 minutes
Companies interested in arranging a Workshop or Company-Sponsored Symposium should first contact the Congress Secretariat to discuss financial and technical details.
Company Logo Displayed in the Lecture Room Euro 1.000.-
Sponsorship of this item includes:
Your company logo and/or advertisement will be projected on the screen throughout the coffee & lunch breaks in the lecture room.
Badge & Lanyards Euro 1.500.- or badge and lanyard provided in kind
All delegates will have to wear a badge on a lanyard during the Congress.
Sponsorship of this item includes:
• The sponsoring company logo on all lanyards
• Inclusion of your company logo and name on the Congress web- site
• The sponsoring company name and logo on the inside cover page of the brochure
• Acknowledgement as a Congress sponsor in the Congress final programme
Sponsor a Coffee Break
- Euro 9.- per pers. (for min. 100 pers.)
Sponsor the Welcome Reception
- Euro 30.- per pers. (for min. 100 pers.)
Sponsor the Social Evening
- Euro 65.-per pers. (for min.100 pers.)
Sponsorship of the above items includes:
• Opportunity to use your own company decoration in the Coffee break / Welcome reception area and /or in the venue of the Social Evening
• Opportunity to place your company logo and advertisement on the invitation card
• Inclusion of your company logo and name on the Congress web site with a link to your own web site
• The sponsoring company name and logo on the inside cover page of the brochure
• Acknowledgement as a Congress sponsor in the Congress final programme
Congress Bag - Provided in kind or EUR 9.-/bag
All participants will receive a Congress bag with the congress material.
Sponsorship of this item includes:
• The sponsoring company logo on every congress bag
• Inclusion of your company logo and name on the Congress website
• The sponsoring company name and logo on the inside cover page of the brochure
• Acknowledgement as a Congress sponsor in the Congress final programme
Price is negotiable but min. Euro 9.- per bag or the bags
Sponsorship Categories & Benefits
Depending on the total amount paid for sponsorship items, exhibition space and advertisements all in all, funding companies will be referred to as:
GOLD SPONSOR
SILVER SPONSOR
SPONSOR
In addition to purchased services Sponsors may receive benefits as follows:
• The supporter's logo will appear on the Meeting Website and in all Congress documentations
• A printed acknowledgement in the following documents: web site, final programme, abstract book
Silver sponsors may receive the following additional benefits to Sponsors:
• Priority on exhibition area selection
• Priority on hotel selections
• One page four colour advertisement in the Final Programme and in the Abstract Book
• 1 complimentary registration
Gold sponsors may receive the following benefits in addition to Silver Sponsors:
• A hyperlink from their logo to a web site of their choice
• A possibility to insert a flyer in the delegate bags
• 1 further complimentary registration (2 altogether)
We would be delighted to hear from you to discuss these promotional opportunities or any other ideas you may have for promoting your products and services.
For further information please have a look at our Sponsorship & Exhibition Form.
We are looking forward to receive your offers and/or requests at the address of the Congress secretariat
Not something here that suits your budget?
Please contact the Exhibition & Sponsorship Co-ordinator to negotiate / tailor to your budget
E-mail: gcs@chemoltravel.hu
Phone: +36 1 266 7032
Application
Application for exhibition and/or sponsorship can be made in writing with the enclosed booking enquiry form. Those interested in receiving further information should contact the Congress Secretariat:
4th GCS Course 2010 Congress Secretariat
c/o Kinga WACHTLER
Chemol Travel, Congress Department
H-1366 Budapest, P.O.Box 28., Hungary
Phone: +36-1-266-7032 ;
Fax: +36-1-266-7033;
E-mail:gcscourse@chemoltravel.hu
Terms of payment
50% -deposit payment against of our confirmation and invoice
100% - latest by 1st of September 2011
Cancellation Policy
Cancellation must be made in writing to the Congress Secretariat.
Before 15 August 2011 25% Refund
After 15 August 2011 No Refund
Exhibitors’ Manual
Exhibitor Passes:
2 exhibitor passes per 9 sqm will be ensured for the staff of every stand, which includes free entrance to the exhibition area, to the Welcome coctail and coffee breaks and a Final Programme. Please note that these passes are not valid for the Social Evening.
Freithing, Storing & Customs Clearence
Please do not forget that it is the full responsibility of exhibitors to arrange the administration and payment for freithing and storing. To avoid any problem concerning the shipping, storing and customs clearence administrations, please contact Mr. Tibor Danko at Maspedexpo, who is in charge of storing and delivery:
C/o Masped-Expo Ltd.
Mr. Tibor Danko
e-mail: tdanko.expo@masped.hu
phone: +36 30 9990136 or +36 1 26 36 110
fax: + 36 26 36 109
Electrical Power Consumption
Stand fee includes electricity supply of 2kW per 12 sqm free of charge.
between 2 kW - 5 kW - price: EUR 12.-/day
between 5 kW -10 kW - price: EUR 15.-/day
over 10 kW - price: EUR 25.-/day
Cleaning
If you request extra cleaning at your stand, please make a reservation and send this request to Chemol Travel, Congress Secretariat accordingly. Price: EUR 1 per sqm/day
Presentation Multimedia
Exhibit presentation and other presentations with show character are only permitted at the exhibitor’s stand. Paying respect to trade business at surrounding stands, the noise level must not exceed 60 dB at the boundary of the exhibitor’s own stand.
Damage
It is forbidden to attach, hang or lean anything on the building or to glue or tie anything on or from the ceiling, pillars, walls and other building structures of the congress building. It is not allowed to put nails or drill holes into the walls or to break up or paint the covering walls of the halls. Should any damage occur, the responsible Exhibitor will be invoiced for any reparation charges incurred.
Leaflet Distribution
Leaflets may not be distributed from anywhere else but the exhibition stands. Leaflets distributed from any other point at the entire venue may be removed or destroyed by the Organizers.
Insurance
Although security will be provided in the exhibition hall throughout the exhibition days, the Organizing Committee cannot assume responsibility for injuries or losses from the stands during the period of the congress. The exhibitor should have a valid liability insurance for the duration of its activities within the area of the Congress Building.
Products catering
In running their stand, the exhibitor is required to respect and adhere to the regulations of the Restaurant on site.
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